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Virology Laboratory - CIPVIR

 

About the System

A barcode mobile system support solution.

User Manual (spanish version)

Scope of the System

The system will be used by IVU unit for potato only; we hope other CGIAR Centers will be interested in contributing. The system will facilitate the traceability status of the cryo collection process and support daily operations such as germplasm identification (labeling), viability evaluation and management of cryo stock.

Stakeholder Summary

A stakeholder is an individual or group that has a stake or interest in the development of the CIPCRY System. Identified system stakeholders are listed in the table below. The table includes a description of some stakeholders and a summary of responsibilities with regard to the system.

Name

Description

Responsibilities

Segundo Fuentes

Head of IVU

Responsible for CIPCRY project 
Funding approval. Monitors project progress.
Request needs to be supported by CIPCRY and monitoring cryo genebank activities.
Approves requirements and functionalities

Reinhard Simon

Research Informatics Unit Head

Monitors the project's progress.

Edwin Rojas

Research Systems Analyst

Ensures that the product's features support users' requirements.
Ensures that the system will be maintainable.

Jose Orrego

Developer

Implements system features, documentation and training

Karin Salazar

Developer

Implements system features, documentation and training

User Summary

User Name

Position

Responsibilities

Segundo Fuentes

Scientist in charge of in vitro and cryo genebank

Request needs to be supported by CIPCRY and monitoring cryo genebank activities.
Approves requirements and functionalities

Carlos Chuquillanqui

Agro-technician

- Propagate cultures
- Evaluate viability
- Prepare culture mediums
- Store cryotubes

Brenda Zea

Assistant Scientist

Request needs to be supported by CIPCRY and monitoring cryo genebank activities. 
Supervises agro-technician activities

System Architecture

CIP Architecture

Workflow:

This version is currently under revision.

Worflow Diagram

Traceability:

This version is currently under revision.
Status list:

General Status

Detailed Status

Received materials

Received materials

In vitro growth

First propagation

In vitro growth

Second propagation

In vitro growth

Third propagation

In vitro growth

Fourth propagation

In vitro growth

Fifth propagation

Freezing

Freezing

Cryo storaged

Temporary storage

In viability test

Viability test started

In viability test

First evaluation

In viability test

Second evaluation

Cryo storaged

Permanent storage

In viability test

Repeat viability test

 Diagram :

Traceability Diagram

Barcode KIT components selected

Component

Image

Mobile computer: Symbol MC-50

Thermal printer: Zebra ZM400


Access point: D-LINK

Label

Provider: Zebra
Type of Label: Zebra 8000T Cryocool
Type of print: Thermal transfer
Cost: One thousand per $14 US dollars
Type of Material: Synthetic of Polypropylene
Minimum Application Temperature: -20° F /  -29° C
Service Temperature: -320° F to 190° F  /  -196° C to 88° C
Description: Polypropylene label with a cold-temp permanent acrylic
adhesive that offers extremely low-temperature.
Excellent smear/scratch resistance
Good durability and chemical resistance

Barcode

Type of Barcode: 1-Dimensional (linear barcode)
Type of Symbology: UPC/EAN

Ribbon

Provider: Zebra
Type of Ribbon: Resin
Model: Zebra 5095
Cost: One ribbon per $27 US dollars 
Description: Use this performance resin ribbon for printing high-density bar codes and high-resolution graphics on a wide range of synthetic materials.

System Interfaces

Form Name

Image

Features

  Workplan